Administrative Assistant

The successful candidate will possess outstanding communication and management support skills to provide clerical and administrative assistance to the various academic departments at a small, private Christian, historically Black College. The position requires extensive coordination with various events and people across the institution.

Skills And Qualifications:

· Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

· Proficient in Microsoft Office Suites (Word, Excell, Outlook, data entry and calendar management).

· Strong writing skills that demonstrate proper grammar and professional tones when writing emails, correspondence and reports.

· Possess listening and responding skills that are appropriate for internal and external customers, using the right tone and responses to inquiries.

· Ability to handle a file management system (either hardcopy or computer), and adept at storing and retrieving files.

· Punctual, meet deadlines, readjust priorities when unforeseen issues arise and plan day for daily productivity.

Duties And Responsibilities:

· Establish and maintain paper and electronic filing systems

· Conduct research on data compilation

· Gather documents to prepare for meetings

· Make room reservations and meeting arrangements, physical and virtual

· Answer phone, greet guests and visitors, and route calls appropriately

· Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.

· Create or acquire brochures, documents, and information packets as needed

· Produce and distribute correspondence memos, letters, and forms

· Handle multiple projects with appropriate schedules, reminders, and progress tracking

· Handle sensitive information in a confidential manner

· Resolve administrative or logistical problems

· Coordinate purchases and maintain purchase records

· Other duties as assigned by supervisor.

Requirements:

1\. Knowledge of office management systems and procedures

2\. Must be highly organized and able to work independently and proactively with limited supervision.

3\. Ability to multi\-task and prioritize work with good time management skills

4\. Attention to and retention of detail

5\. Excellent written and verbal communication skills

6\. Strong organizational and planning skills

7\. Expert proficiency with standard office equipment and software (i.e., Microsoft Office Suite, Adobe Platform, Zoom, Google Office, etc.)

8\. Able to learn additional software platforms as needed

Required Documents:

1\. Cover Letter

2\. Resume

3\. Unofficial Transcripts

Three (3\) Letters of Recommendation \- All letters of recommendation should be professional references and at least one (1\) from a recent superior. If you do not have those documents at the time of application, please note that "Recommendations will be sent independently."

Job Type: Full\-time

Pay: $45,000\.00 \- $50,000\.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person