Part-time Administrative Assistant

Job Title: Part\-Time Administrative Assistant (QuickBooks \& Accounts Payable)

Location: Midland, Texas “Hybrid/Semi\-Remote”

Company:

Schedule: Part\-Time (6–15 hours/week)

Compensation: Hourly dependent on experience.

Position Overview:

We are seeking a detail\-oriented and dependable Part\-Time Administrative Assistant to support our growing construction business. The ideal candidate is proficient in QuickBooks \& Microsoft Excel, and has experience handling accounts payable, and excels at general administrative duties. This role is vital in helping our operations run smoothly and efficiently.

Key Responsibilities:

Manage and process accounts payable, ensuring timely and accurate payments to vendors and subcontractors

• Enter, categorize, and reconcile transactions in QuickBooks Online
• Maintain accurate records of invoices, receipts, and purchase orders
• Support project managers and field staff with administrative tasks
• Assist with document control, including subcontractor agreements, lien waivers, and insurance certificates
• Handle general office duties such as email correspondence, scheduling, and data entry
• Organize and maintain digital and physical filing systems

Qualifications:

• 1\+ years of experience in an administrative or bookkeeping role, preferably in the construction industry
• Proficient in QuickBooks Online (required)
• Solid understanding of accounts payable workflows and bookkeeping principles
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook) and general office technology
• Ability to work independently and prioritize tasks
• Experience with construction management software (e.g., Procore, Buildertrend, CoConstruct) is a plus but not mandatory.

Preferred Traits:

• Reliable and self\-motivated
• Strong communication skills
• Bi\-lingual preferred but not mandatory
• Trustworthy with confidential financial and personnel information

Job Type: Part\-time

Pay: $15\.00 \- $20\.00 per hour

Expected hours: 6 – 12 per week

Benefits:

• 401(k) matching
• Employee discount
• Life insurance
• Referral program

Ability to Commute:

• Midland, TX 79701 (Required)

Ability to Relocate:

• Midland, TX 79701: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Midland, TX 79701