Executive Assistant

At Karen S. Freeman, CPA, we are committed to providing exceptional accounting, tax preparation, and advisory services. We pride ourselves on building long\-lasting relationships with our clients, and we're growing fast. We’re looking for a dedicated Executive Assistant to support the firm’s leadership team in a remote capacity. If you’re highly organized, resourceful, and passionate about providing top\-tier support, we want you to join our team.

The Executive Assistant will provide high\-level administrative support to the executive team at Karen S. Freeman, CPA. This remote role will be essential in managing calendars, scheduling meetings, preparing reports, and assisting with day\-to\-day operations. The ideal candidate is proactive, detail\-oriented, and a master of multitasking. This is a fantastic opportunity for someone with a strong administrative background who wants to work in a fast\-paced, client\-focused environment.

Responsibilities:

• Manage executive calendars, scheduling appointments, meetings, and conferences, ensuring optimal time management.
• Coordinate travel: Book and arrange travel, accommodations, and itineraries for the executive team.
• Prepare and manage reports, presentations, and correspondence for the leadership team.
• Assist with project management: Support ongoing projects by organizing deadlines, tracking progress, and ensuring efficient communication between departments.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring seamless communication.
• Maintain confidential records: Handle sensitive information with discretion, ensuring confidentiality at all times.
• Prepare agendas for meetings and ensure executives are prepared for all engagements.
• Support tax season activities, helping to coordinate team efforts, manage client communications, and ensure the smooth flow of operations.
• Research and manage special projects as requested by the executives.
• Handle client communication on behalf of the executives, including email and phone outreach.
• Oversee administrative processes within the office to ensure efficiency and organization across remote teams.

Qualifications:

• 2\+ years of experience in an executive assistant or similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, with a focus on professionalism and clarity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with remote work tools (Zoom, Slack, etc.).
• Strong problem\-solving skills and the ability to work independently with minimal supervision.
• Experience in managing multiple calendars and scheduling complex meetings.
• Detail\-oriented with a proactive approach to anticipating the needs of the executive team.
• Tech\-savvy: Ability to adapt quickly to new software or digital tools.
• Discretion and confidentiality when dealing with sensitive information.
• Experience in a remote working environment is preferred.
• Experience in the accounting or tax industry is a plus.
• Project management skills and familiarity with tools like Asana, Trello, or Monday.com.
• Knowledge of CRM systems and other digital tools commonly used in a virtual office.

What We Offer:

• Enjoy the flexibility of working from home.
• Flexible hours: A focus on work\-life balance.
• Growth opportunities: Join a fast\-growing firm with room for career advancement.
• Work with a talented team that values collaboration and communication.
• Performance bonuses during peak seasons (such as tax time).

To Apply:

Ready to bring your expertise and organizational skills to a dynamic, growing firm? Submit your resume and cover letter outlining your qualifications and why you would be the perfect fit for this remote Executive Assistant position.

Karen S. Freeman, CPA is an equal\-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full\-time

Pay: $64,570\.14 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Remote